ADFA Express Version 2 has replaced the following versions of AFDA and AFDA Express. who will be responsible for its implementation; when the decision is to be implemented by; if the decision is to be reviewed, and if so, when and by whom; and. Creative Commons Attribution-NonCommercial 4.0 International License. copies of specific management committee resolutions. The type of health information system that a provider uses often depends on the type of facility, its size, the number of patients it treats and the volume of records it keeps. of appropriate records may also be relevant for a variety of other institutional, financial, and legal purposes. Pay for licence renewal, registration and other services online. Copies of notices showing the date issued should be kept in case of a later dispute. In addition to the records required by the Australian Taxation Office (ATO) and State and Commonwealth industrial laws (see Employment), associations may wish to set up employment‑related record systems. Find out about the functions and jurisdiction of WorkSafe. These could include: 1. Information about and for safety and health representatives. Agency-specific records authorities. Your guide to safety and health in small business. It … You will only need to re-sentence records if the retention periods have increased in AFDA Express Version 2. A wealth of different types of archival record are found within family and estate collections, though because of the wide variety in geographical and chronological coverage, not every collection will contain every record type. Information for businesses about their rights and responsibilities under consumer laws in Western Australia. Wageline information on WA awards, minimum pay rates, long service leave, annual and sick leave, current compliance campaigns and COVID-19 coronavirus. These could include: The following health and safety records should be kept in a separate file for easy access and reference: Copies of all insurance policies should be kept in a secure place. Use AFDA Express Version 2 if the record documents an administrative function performed by many agencies. The certificate of incorporation is issued when the association is first incorporated or if a change of name occurs. Regulation and promotion of safety in general industry. Types of record found within the collections. The Act requires every incorporated club or association to keep the following records: Members have the right under the Act to access the register of members, rules and record of office holders and receive financial statements or reports at each Annual General Meeting (see also Members' access to the records). Access to accurate and up-to-date financial information also ensures that the association and its services remain viable. Find out how to notify WorkSafe of an incident, completion of requirements of an improvement notice or make a complaint about a workplace hazard. Keeping your records electronically should make some tasks easier and save you time once you have your system set up. Minutes should be taken for all meetings, especially the annual general meeting (AGM) and management committee, as they serve as record of what happened during a meeting (see also Meetings). As an annual financial report is required under the Act, it is a convenient way of ensuring that the association meets its obligation to submit its annual accounts to its members at the AGM. Examples include but are not limited to Data Records in applications and databases, electronic documents, videos, etc. Search for a licensed / registered tradesman or service provider. Information about Western Australia's peak safety and health body. Recruitment records such as job descriptions, selection criteria, related industrial agreements, advertisements, selection processes and outcomes; 2. formal records of any meeting or discussion related to issues of employee performance and position review; 3. formal documentation of … You can keep invoicing, payment and other business transaction records electronically or on paper. Obsolete record types. These records include information about your income, expenses, and equity. You cannot use those versions to sentence records anymore. Events, statistics and educational resources. Many associations compile an annual report that summarises the main achievements and highlights of the past 12 months. (b) Teachers’ Attendance Register: This is generally kept in the principal or supervisor’s office. Policies and strategic plans from the department. Records Management Record Types OMA's Records Management Program oversees management, maintenance, and disposition of elecontric, non-record, personal papers, temporary records, and permanent records as outlined below. The list of types of records is an inventory of the information that is required to be saved to demonstrate the management review processes. List of staff, management and volunteers. Accounting records help you see your business’s financial health. What Is a Records Management System? You can keep records electronically or in paper form. The principles are the same for each, but keeping electronic records will make some tasks easier. Connect with us on Linkedin. A Learning Story is just that, a story that tells a tale to those who are reading it. Compliance actions, public consultations and reports. How to keep records. Once the record type is created, it will be stored as a new data type in the database and the same shall be used to declare a variable in programs. Subscribe to FuelWatch alerts Records of legal value include those with evidence of legally enforceable rights or obligations of the State. be kept for five years (some records may need to be kept longer). 3 Obsolete record types. every disclosure of interest made by a committee member to be recorded in the minutes of the meeting at which the disclosure was made. These requirements are discussed in detail in Accounts and Auditing. Learning Stories. Practitioners keep client records to enable practitioners to document and review the counselling and psychotherapy services provided. Child Sexual Abuse Incidents and Allegations (GRA 41), Cockatoo Island Dockyard Pty Ltd Arbitration (GDA 23) (PDF 50KB), Contracts under Seal/Deeds (GRA 36) [superseded by AFDA Express Version 2], (, Damaged records beyond recovery – natural disaster, a defined emergency or other unforeseen circumstance (GRA 30), Data Matching Exercises (GDA 24) [Revoked] (, Digitisation, conversion or migration – destruction of source or original records after digitisation, conversion or migration (GRA 31), Encrypted records created in online security processes (PDF 144KB), Establishing & winding up entities & companies (GRA 34), Intelligence Function in any Commonwealth Agency (GDA 21) (PDF 134KB), Outsourcing arrangements – custody of records (GRA 40), Personal Security Files – custody and ownership (PSFs), Intelligence Function in any Commonwealth Agency (PDF134KB), Cockatoo Island Dockyard Pty Ltd Arbitration (PDF 50KB), Damaged records beyond recovery – natural disaster, a defined emergency or other unforeseen circumstance, Digitisation, conversion or migration – destruction of source or original records after digitisation, conversion or migration, Establishing & winding up entities & companies, Contracts under Seal/Deeds [Superseded] (PDF 649KB), Quick Reference Guide on using GRA 38 (PDF 117KB), Outsourcing arrangements – custody of records, Child Sexual Abuse Incidents and Allegations, AFDA Express Version 2 Implementation Guideline: records relating to the COVID-19 Pandemic, AFDA Express Version 2 differences (PDF 156KB), AFDA Express Version 2 - alternative formats, Superseded versions of AFDA and AFDA Express, AFDA 2010 - summary of amendments (PDF 94KB), ADFA 2010 - superseded classes table (PDF 108KB), AFDA Express - Government relations (PDF 52KB), Getting started with information management, new retention and destruction requirements, streamlined sentencing of low value records by including classes with shorter retention periods, Plain text file with xml tags (available shortly), function name, scope note and 'for' statements, activity name, scope note and 'for' statements, class status, description and 'for' statements. Freedom of information guidelines, reports, policies, plans, and contact information. Notice of association meetings and special resolutions must be given to all members within the notice periods specified in the rules of association. 5 Further reading. We pay our respects to the people, their cultures and Elders past and present.
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